Bad records management causes serious problems for businesses bad records management causes serious problems for businesses every business needs to keep detailed records in order to maintain normal and efficient operations quality records management ensures that any business can keep up with a growing client base and adjust to changes. Filing may seem a bit secondary to actually running and growing your business, but like many behind-the-scenes business administration tasks, a poor filing system can hurt your productivity and profitability. Poor records management can lead to damaged business relationships and delays in virtually every department in the company from day-to-day operations to accounting and human resources sub par records management practices can also be very serious in cases of tax audits, payroll disputes, and other issues requiring record research.
Poor organization and clutter without a proper records management system, you begin to see excessive clutter and a disorganized environment in lieu of technology-driven records management, you would have to keep client or customer data in file cabinets or another organizational system. Poor file system design will limit their usefulness for decision making and reporting it is characterized by data redundancy , where the same data is stored in multiple locations in an organization.
Top reasons why organizations should have a good filing system published on august 2, 2015 athena mcnelis a filing system is the central record-keeping system for an organisation it helps. Poor filing system keeping and filing records in a secure place in order to protect the patient is one of the most essential parts to consider when storing sensitive information if medical records are not filed correctly the record may not be found when it is needed.
1 filing systems - best practice guide introduction records creation results directly from the transaction of business in most cases the way in which. Wonder how color coded filing works color coded file label systems assign colored labels to key letters or numbers of the file name to increase productivity and eliminate misplaced information. It's time to address the productivity impact of poor filing systems a large part of an association's business activity relates to the creation, storage, distribution and application of data, information and knowledge.
Taking the time to organize your filing system is crucial while everyone would love to have a paperless office, the reality is that many small businesses still have the need to store paper documents such as invoices, receipts, etc and be able to easily retrieve them when required. Identifying the consequences of inefficient filing system in an organisation and especially poor knowledge in the use of modern electronic equipment and many more have not eradicated the ugly and tasking problems in filing system hence this project what are the consequences of inefficient filing system (d). The research work looked into the problem statement, which in essence was the previous and present problems of filing system and how the study is being carried out the objective of the study was to identify the consequences of inefficient filing system of these selected organizations.
Color coded filing allows you to find files quicker your mind associates to colors much quicker than black on white name labels color coded filing systems allow you get to the desired area of the filing system very quickly. A filing system is the central record-keeping system for an organisation it helps you to be organised, systematic, efficient and transparent it also helps all people who should be able to access information to do so easily. It's time to address the productivity impact of poor filing systems a large part of an association's business activity relates to the creation, storage, distribution and application of data, information and knowledge many associations have a reference to information or knowledge services in their strategic statements.